It’s really easy to find yourself with an out-of-control inbox that is full to the brim of unread messages. Here are some top tips for keeping your Gmail inbox seamlessly organized.
Bypass the emails
There are many emails that you’re simply not interested in reading. Bypass the inbox and direct these straight to the relevant archives by setting up a filter. Simply select Settings > Filters > Blocked Addresses > Create a New Filter and complete all the relevant parameters before selecting the “Create a filter with this search” option. You can now create a rule that all emails that meets that criteria are pushed straight into the archive by checking the “Skip the Inbox (Archive it)” option. Simple.
Master the search engine
If you’re looking for an email in your achieved mail, perfecting the use of Google’s search operators to find what you’re looking for quickly and easily. Some of the more useful operators are listed below:
Search for something within certain dates:
before:[yyyy/mm/dd] and after:[yyyy/mm/dd]
Locate certain types of files: filename:[file type]
Search the Trash folder: in:trash
Search the Spam folder: in:spam
Search all messages, including Spam and Trash: in:anywhere
Organize your emails with color
Create a visual representation of the content of your inbox by color coding the email labels. Simply hover your mouse over the label to which you want to allocate a color code. When the downward-pointing arrow appears, click on the arrow to view the options menu. Move to the “Label colors” option, and a further menu will appear. Click on the color of your choice and assign it to the label.
Ditch old attachments
You get up to 15GB of free space with your Google account. If you’re nearing your quota, deleting any emails that contain large attachments can quickly and easily get you back on track. To find the space hoggers, type “has:attachment” in the search box. You can also use advanced search parameters to find files greater than a given size.
Use nested sublabels
Sublabels, or nested labels, allow you to categorize your messages by adding additional information. For example, instead of having a label that simply reads “Invoices,” you could label it “Invoices > Office supplies.”
Simply select a message, click the Labels option and select “Create new.” Complete the name of the sub label and then select “Nest label under,” and assign the sub label to the relevant parent.